Copying charges – Fact sheet 51

Prices are in AUD. Overseas purchases are GST exclusive. Prices effective from 12 November 2018.

RecordSearch digitisation

An image of each page of the record and a searchable PDF is made available online for public viewing on RecordSearch.

Online copy of whole record Cost incl. GST Cost ex. GST
Small file (typically up to 10 pages) $27.89 $25.35
Small-medium file
(typically 11 to 50 pages)
$39.90 $36.27
Standard file (typically 51 to 100 pages) $75.90 $69.00
Large file (typically 101 to 400 pages) $235.40 $214.00
Very large files (typically over 401 pages) Quote provided Quote provided

Please note: The small, small-medium, standard and large digitisation charges are based on the average size of files within a series (a group of related records), not on the number of pages within individual records. The relevant charge is then applied to all items within the series. The digitisation charge for a record is available in RecordSearch against the series registration.

Photographic imaging

Sent to your email via Secure File Transfer (SFT)
Cost incl. GST Cost ex GST
Original item under A3
e.g. photographic film and prints
Provided at A4 @ 400 ppi unless specified otherwise
$39.13 $35.57
Original item over A3
e.g. maps and plans
Provided at 100% 400 ppi unless specified otherwise
$85.48 $77.71

Reading room photocopying

Cost incl. GST (per page)
Black and white A4 and A3 photocopy $1.50
Colour A4 and A3 photocopy $2.00
Self-service printing $1.50

Certification of records

Cost incl. GST Cost ex. GST
Certification of true copy
Up to 10 pages or cover of multi-page file. Additional pages (after the first 10) will be charged at $5.50 per page
(includes standard postage)
(includes international registered postage)

Please note: It is your responsibility to determine whether a certified copy is required. The first page only will be stamped certified.

Audiovisual records

Original record format Delivery format Charge per item (incl. GST) Delivery media USB (8GB) or DVD Postage
Audio mp3 $90.00 $16.00 each Registered Post (within Australia only) $9.30
Express Post $23.60
Video mp4 $105.00
Film mp4 $195.00

As a guide each 8GB USB can hold 8.5 hours of mpeg4 footage or 150 hours of mp3 audio; a DVD can hold 5.5 hours of mpeg4 footage or 87 hours of mp3 audio.

We will endeavour to fit as many items as possible onto each USB or DVD. However large requests may require multiple USBs or DVDs to be used which will incur an added cost per media. This will be confirmed prior to the preparation of the quote.

Viewing audiovisual records in the reading room

The per item plus delivery media charges will apply to view an audiovisual record in the reading room where a reference copy does not already exist.

Payment instructions

  • Prepayment is required for all copying services. Payment (in AUD) may be made by cheque, money order, EFTPOS or credit card. Please note: we do not accept cash payments in our reading rooms. 
  • Order and pay online for copies of whole files listed on RecordSearch. Please choose your purchases carefully and check your details before make payment.
  • A tax invoice will be issued on request for amounts over $50.00. If you require a tax invoice please let us know when you place your order.


  • Prepayments on copies of collection material will not in general be refunded. Should you have a concern about any payment you have made please ask us a question.

Services free of charge

  • Entry to a reading room; inspection of original paper records and microform; application for reader card; use of finding aids, databases, computers; assistance from staff; application for access to records or application for internal reconsideration of access decisions; request for a copy quote.
  • Use of own camera to photograph records in a reading room. A permission to photograph records form must first be completed.

Other things you should know

  • We will not copy records if this is likely to result in damage to the record.
  • Commercial, fee-based research services are not provided by the National Archives. If you require this service a list of research agents with whom you may make private arrangements is available.
  • The Archives will consider waiving or reducing charges in certain circumstances, including financial hardship and public interest, as set out in Regulation 13 of the Archives Regulations 2018. Reasons and supporting evidence are required with each request. Please note that requests are generally approved in very exceptional circumstances only.


  • Any copies you purchase are for your personal use. Permission must be sought for further reproduction or publication. See copyright.

Copyright National Archives of Australia 2019