General Records Authority 31
Destruction of source or original records after digitisation, conversion or migration
This is an accurate reproduction of the authorised records authority content, created for accessibility purposes.
The purpose of this general records authority is to permit the destruction of information and records in accordance with Section 24(2)(b) of the Archives Act 1983 after they have been successfully copied, converted from an analogue to a digital format, or migrated from one system to another. This permission is subject to the exclusions and conditions included below and is on the proviso that the original or source records are no longer needed in their original or existing format for agency or National Archives of Australia purposes.
This authority can be used by the National Archives for eligible records in its custody, in consultation with the agency currently responsible for the business documented in the records, and by other Australian Government agencies for eligible records in their care.
This authority does not permit destruction of any digital information after it has been converted to paper or other physical formats.
This authority commences on the date it is issued. It supersedes the earlier version of ‘General Records Authority 31 – for source (including original) records after they have been copied, converted or migrated’ (31 October 2012) which cannot be used after the date of issue of this authority.
Appendix 1 provides advice on identifying records with intrinsic value.
This general records authority supports the Australian Government Digital Transition Policy, the Digital Continuity 2020 Policy and other whole-of-government initiatives designed to ensure that government digital information is available for use now and into the future. Information in digital formats is more accessible, usable and interoperable and enables better government processes, outcomes and accountability. Destruction of information in paper formats after digitisation reduces the cost of managing Commonwealth information assets.
This authority is a key element in the suite of tools created by the National Archives to foster digital business processes and digital information management for efficiency purposes. It supports the Archives Digital Continuity Plan by allowing the digitisation of Commonwealth information assets through the conversion of paper and other physical formats into digital formats. It also supports digital to digital migrations and other digital transformation and preservation processes.
For assistance with this authority or for advice on other records management matters, please contact the National Archives' Agency Service Centre.
Queen Victoria Terrace
Parkes ACT 2600
PO Box 7425
Canberra Mail Centre ACT 2610
Person to whom notice of authorisation is given:
Heads of Commonwealth Institutions under the Archives Act 1983.
Authorises arrangements for the disposal of records in accordance with section 24(2)(b) of the Archives Act 1983.
This authority permits the destruction after digitisation, conversion or migration of source or original records in certain categories, subject to exclusions and conditions.
This authority gives permission for the destruction of the records described. It will apply only with the consent of the agency currently responsible for the business documented in the records described.
National Archives of Australia
26 October 2015